Have you ever found yourself wondering whether it was time to renew your annual VGSA membership, and trying to remember just which month it was when you first joined? For those who receive the paper newsletter, we generally include a reminder notice when your renewal is due, but with more members moving toward the electronic newsletter, the steering committee has been looking for ways to simplify the renewal process for our members, as well as for the volunteers who handle membership, create our budget, and produce the newsletter.
The Plan
Beginning in January 2009, we will transition to a calendar year membership period. Rather than renew their membership on the month they first joined, members will purchase an annual membership good from January to December. The following January, everyone’s renewal will come due once again.
The Benefits
For members, this means no longer having to keep track of whether you’ve renewed or when your dues are, well, due. Everyone will renew at the same time, at the start of each new year.
For our member volunteers, this means working on renewals for a couple of months, then directing that time and energy the rest of the year toward organizing the monthly activities and planning our annual events. The change should also aid with budget planning, allowing us to identify the major source of our income early in the calendar year.
How Will This Work?
It’s quite simple. Each January, renewing members will purchase their annual membership for the new year, online or by check.
New members joining mid-year will pay only for the remainder of the year, since they will be renewing the following January. For example, a new member joining in October 2009 will pay 1/3 the 2009 membership price, then will renew in January 2010 at the full rate.
2009 Transition
The first January all-member renewal won’t actually happen until January 2010. After all, we’ve been renewing members each month this year, so most of us are paid up part-way through 2009. Someone who renewed at the full price this month won’t be asked to pay for another full year next January.
Instead, 2009 renewals will cover the remainder of 2009 only, just like new memberships. A member renewing in June 2009 will pay 1/2 the regular price to cover the remainder of 2009, and then will renew in January 2010 at the full rate. This will require a little extra coordination in 2009, but we believe it will be well worth it once the change has been made. And don’t worry, we’ll let you know the amount of your partial payment–no guesswork required.